IEP MEETING PLANNER ~ What do Before, During and After your child’s IEP/IFSP


  1. Review your child’s records
  • Compile and review the following:

ü  Your child’s current IEP

ü  Progress reports toward annual goals in the IEP

ü  Related services and accommodations on your child’s current IEP

ü  Report cards

ü  Recent work samples

ü  Performance on district/state assessments

ü  Results of most recent evaluations

ü  Communication with teacher/school

ü  Communication or recommendations from professionals outside of school

ü  (i.e. Audiologist, ENT, private therapist)

ü  If your child is working, letters or reviews from their supervisor

  • Organize this information in a 3 ring binder and plan to take it with you to the IEP meeting.
  • Make copies and share any information you believe to be new with the IEP team/case conference team, prior to the meeting.


Note: You have the right to inspect and review any educational records relating to your child.

2. Network

  • Join Hands & Voices of Oregon (
  • Attend trainings that will help you understand IDEA and your  rights.
  • Search websites. 

3. Review  IEP Meeting Notice; This should be sent to you 10 days prior to the meeting

  • Ensure that the date and time work for you and anyone you would      like to attend.
  • Ensure that the time works for your child to attend
    • This is an important opportunity for your child to work on their  self-advocacy skills. Start bringing him/her as young as possible and       gradually increase his/her participation expectations. Be sure to prep       your child regarding the purpose of the meeting and what to expect.
  • Ensure that a reasonable amount of time is scheduled for the IEP meeting.
  • If your child will turn 16, ensure attendance by representatives  from appropriate transition agencies.
  • Ensure all appropriate school personnel are listed as  participants.
  • Contact the school if you feel there are school personnel who should attend and are not listed.
  • Ensure that there will be at least one school or district person in attendance who has the authority to allocate funds or make decisions on behalf of the district.
  • Send a courtesy notice to the school informing them of person(s) you have invited to attend the meeting with you (e.g., friend, H&V Parent Guide, advocate, family member, private service provider).

Note: You may request alternate means of attendance if you or someone who you believe needs to attend cannot attend in person. This may include teleconferencing or video conferencing. Please notify the school in advance so that they can make the necessary arrangements.

Note: The IEP meeting notice may include a proposal to excuse a team member(s) from attending either the entire meeting or part of the meeting for one of the reasons below. Parents have the right to approve or reject the excusals.

  • The team member’s area of curriculum or related service is not being modified or discussed during the meeting or
  • The team member’s area of curriculum or related service is being discussed and the team member will submit written input to the parents and the team prior to the meeting.

4. Review your Procedural Safeguards  Notice / Parent Rights

5. Learn the IEP Form

  • Become familiar with the IEP form and the order of the contents prior to the meeting; be sure that special considerations or special factors are included.
  • The meeting order should follow the order of the IEP form.
  • Check to see whether your state has any addendum forms to the IEP plan they will be using (e.g. communication plan, behavior plan).

6. Request a Draft IEP

  • Call at least 10 days prior to the scheduled meeting and ask if a draft will be completed.
  • If a draft is going to be completed, request a copy of the draft IEP to be received at least 5 days prior to the IEP meeting.
  • Pay close attention to the annual goals and submit any suggestions to the goals. In most cases the goals should be designed so that your child can achieve one year’s progress during the school year. These suggestions may include:
    • The amount of progress you want to see your child make in the       coming year;
    • Any strategies that you suggest may work for your child;
    • How progress will be monitored, how often will it be monitored, and by whom.
  • Once you’ve reviewed the draft, you may submit in advance your  feedback and additions to the draft or bring them to the IEP Meeting. 

7. Develop a Parent Report that should include:

  • Your educational concerns for your child.
  • What you believe are your child’s strengths and weaknesses.
  • Your goals for your child.
  • Your input regarding particular strategies that are or are not working.
  • What you believe are your child’s educational/social needs.

Note: Share this report with the school personnel prior to the IEP meeting. This will allow the school personnel the opportunity to include your parent report information into a drafted IEP if they plan to prepare one.


  1. Arrive early
  • Provide copies of your parent report and any additional documentation to others in attendance.
  • Consider someone who came with you to be your note-taker.

2. Request introductions

  • Have everyone introduce themselves and state their role.
  • If your child attends, have them introduce themselves. Consider a tool to help them. For example, for younger kids, a few pages of their own drawings or as the child gets older, a PowerPoint they either create themselves or with the help of their Teacher of the Deaf and you. Items to consider including:
    • All about me page – activities the child enjoys doing;
    • History – where the child has previously attended school;
    • Technology page – information about the child’s technology;
    • Communication page – how the child prefers to communicate;
    • What is difficult for me – list of challenges in the school       environment;
    • How you can help me – accommodation ideas that could support the       student from the student’s perspective.

 3. Request to review your parent report

  • Much of the information on the parent report is part of the IEP  content.
  1. Work as part of the IEP Team to develop all required components of the IEP
  2. Finalize the IEP
  • You don’t need to sign the IEP at the meeting.
  • If you want time to review the IEP or share it with others, you      may ask to take a copy home and return it within 10 instructional days.
  • Your signature on the IEP can indicate:
    • Agreement;
    • Partial agreement;
    • Refusal.
  • You must respond in writing within 10 instructional days:
    • Your agreement by signature ;
    • Your concerns;
    • Your request for changes;
    • Your refusal and request for additional meeting or mediation.

4. Remain Calm

  • Work collaboratively and value others opinions.
  • Be open, honest, and respectful.
  • Remain positive; you can agree to disagree.
  • Be  appreciative of their time and interest in supporting your child.


1. Review the IEP and the meeting purpose with your child

  • Ensure  they are aware of their goals and how they will be monitored.
  • Discuss how, when, and who will help your child on the goals.
  • Discuss what you and your child can do at home to work on the goals.
  • Decide how often you and your child will discuss progress.
  • Consider setting up a rewards system for progress.

2. Monitor progress

Ensure you are receiving progress reports on a regular basis. These may include:

  • IEP progress reports at the same interval as report cards;
  • Report Cards;
  • Common assessment data;
  • State assessment data. 

3. Communicate regularly with your child’s IEP Team

  • If  you have concerns about your child’s progress, do not wait. Call a meeting      with your child’s IEP Team.
  • Communicate your home observations of your child’s progress on a regular basis to the IEP Team.
  • Check in with your child’s Teacher of Record and Teacher of Service on a regular      basis.
  • Volunteer when possible at school so you can observe your child at school.
  • Remember to provide positive feedback to the IEP/Case Conference Team when      possible. 

(Adapted with permission from the original “IEP Meeting Planner”),

 © 2012 National Center for Learning Disabilities, Inc.  All rights reserved.


Articles from:

  1. Communication Considerations A to Z™– is a series from Hands & Voices that’s designed to help families and the professionals working with them access information and further resources to assist them in raising and educating children who are deaf or hard of hearing.
  2. What Parents Need to Know Series -The “What Parents Need to Know” Series discuss topics that parents often ask about.
  3. Early Intervention -Support for parents that are going through the beginning stages of learning about the world of Deaf/HH issues.
  4. Education -Inclusion, Deaf Ed Reform, The Law, Advocacy – issues related to schools and education in general.
  5. Parent Professional Collaboration- As we make decisions about our children’s future we need to remember that we will be collaborating with caring professionals whose job it is to guide and educate us about the many choices we make for our children.
  6. Family Perspective- The views of Parents who’ve been there.
  7. Technology- The latest articles on the latest research and the changing technology and how it affects our kids.
  8. Research- Research oriented information on current Deaf/HH issues.




  • BE accepting: Accept and value others opinions
  • BE accountable: Follow through with your obligations
  • BE assertive: You know your child best
  • BE calm: Anger doesn’t get you anywhere
  • BE courteous: You will be remembered for your professionalism and respect
  • BE factual: Stick to the facts
  • BE flexible: Look for creative ideas and solutions
  • BE giving: Share resources and information with the professionals
  • BE honest: Don’t manipulate and always tell the truth
  • BE informed: Do your homework and know the facts about your child
  • BE inquisitive: Ask lots of questions
  • BE observant: Read body language and know who to direct your questions to
  • BE open: Share with the professionals your family values and dynamics
  • BE positive: Share with the team that you believe there will be a positive outcome
  • BE prepared: Have a parent report
  • BE professional: Act, not react, as you would during a business meeting
  • BE prompt: Respect everyone’s time
  • BE respectful: Listen to their concerns, opinions, and advise
  • BE supportive: Find ways to collaborate and support their work
  • BE thankful: Acknowledge all positives
  • BE wise: The goals is a cohesive, supportive team that is all working together


Hands & Voices ©2012